6 Ways to Track Employee hours for any business
Time is such a precious commodity that we’ve at our disposal, yet the only downside of it is that it's finite. So, we always have to be conscious of the tasks draining the energy out of us; otherwise, you and I will end up nowhere, with no reserves left to direct on the primary objective.
Luckily, the businesses take this fact into account and generate a weekly or biweekly report to determine which tasks have consumed much of their energy, time and money. Now, we know so much about the significane of time, but generally, what we're not sure about is a complete roadmap to track the employee hours and how it’s linked with growth. And that too in a way to maximize the returns and spend the minimum as at the end of the day, it's nothing but economics that drive any company either upward or downward.
Let's dive in and explore what possible ways you can try to track employee hours,
Do you belong to an old school of thought? If yes, that’s your thing. Although an outdated technique, it still does the job quite well in limited circumstances. Generally, there’s a pen, a paper with the tabular rows drawn over it to record the required information. The employees plug in their data, including the check-in times, the check-out timing, the hours spent over a task, the breaks, the vacation interval and anything that involves time.
It’s arduous and demands more out of everybody.
This method couldn't last for long because it's hectic, and still, errors are probable as we, as human beings, are prone to mistakes. So, slight negligence could eliminate an entire week's compensation and vice versa.
This might work for small-scale businesses.
Digital Monitoring Tool
Digital tools are easy and efficient as nothing is to be done manually - time is tracked digitally.
Employees log in to a system, and the presence automatically gets marked with the built-in features of the software. Moreover, The employees have control over their screens; it's their headache to turn the hour's tracker on because they'll be paid for the work the tracker displays at the end of the month. This liberates you from the labour involved in manually tracking each employee's time and the cost of appointing a third person as their head.
Such digital monitoring tools automate the overall process with little to no effort. Everything is pre-designed with such programs. All you've got to do is to register the team at your chosen software, and it takes care of the rest.
Looks like it'll be expensive? No! WorkComposer enables you to track employee hours for as low as 2.99 USD a month.
A biometric system is an option worth considering, but the only drawback it brings forward is that it isn't specific. Like, all it can do is ensure the presence/absence of a team member. It doesn't really let the CEO probe into the details.
This is the way to go if it's a company and all it cares about is the login/logout times. But if you're more into finding out how your team members are doing in their allotted time slots, this definitely isn't something we recommend.
Back in the 1900s, Wall Clocks were an integral part of any house. If you’ve one in your drawing room, how about hanging a similar one at your workplace? The only problem with such a clock is that it’s supposed to be read or checked manually by a third-person, and this often ends up augmenting the costs, drifting off the feasibility track.
This option may work out well if the labour employed is paid a stipulated salary at the end of the month regardless of how the time is spent.
Excel pretty much works the same way as manual tracking. The only difference is that you've got a pre-designed template where you need to plug in the details. Nothing fancy about it; it's simple and straightforward.
This one isn't automated, as somebody has to sit down and fill those rows and columns to create a sheet. Let us put it this way - it’s a step beyond manual tracking.
Mobile phones are everywhere, and the growth this industry has shown is surreal. But have you ever wondered how these same mobile phones could help track employee hours? No! No Ph.D. required in this case-anybody can do that!
One of its significant pros is that it keeps privacy intact. Nobody has access to anyone's phone. They record their time and report to the concerned administration.
This suits your business if the business is more phone-centred and doesn't demand much labour.
Out of all the ways listed, there's one that we're more inclined towards or maybe biased? Not really, because the facts support our statement.
Digital Monitoring tools like WorkComposer stand out any day because nobody needs to govern them. Automation wins the game for these tools, and the intricacies they delve into are just incredible.