Top Productivity Management Strategies Inside Your Office

There is no denying the fact that any business or organization that wants to succeed needs a proper management strategy, a solid plan, and dedicated team members.

With that being said, how well your efforts are used at work or how productive you are, has a significant impact on how far and how quickly you can advance.

A clear-cut plan and management strategies for what must happen, when, and how it must happen are vital to maximizing productivity.

Setting priorities for a productivity strategy requires effort, endurance, and adaptability. There are numerous ways to increase productivity, and these may include motivation, even physical wellness, and various other things.

So what productivity management strategies should a business implement in their office in order to achieve the goals they have set?

Well, as Gallup claims, businesses with twice as many "engaged employees" have the potential to generate 147 percent more revenue than their rivals.

Likewise, according to Forbes, those employees who are more engaged and participate more in their company's work are 27 percent more likely to receive the best performance ratings.

This indicates that engagement is key to success here. However, in order to get better results, it is essential to have proper productivity management strategies formulated.

Following are a few of the most effective ones that you can implement.

Provide Your Employees With Proper Tools

One must not expect their employees to be productive if they are not equipped with the right tools.

There are basically three types of tools that you must provide your employees. These include communication tools, time tracking tools, and collaboration tools. Let's discuss each one of these.

If we talk about the communication tools, your team will benefit from using communication tools to stay connected to each other, various clients, and external stakeholders. A few of the common examples may include Email and WhatsApp.

On the other hand, time tracking tools allow you and your staff to monitor the amount of time spent on each task. This will highlight the areas that have space for efficiency improvements and employees who may have lots of word load. There are various time tracking tools that you can use. Clockify and Time Doctor are considered one of the best ones out there.

As far as the collaboration tools are concerned, these tools enable your staff to work effectively together, regardless of where they are physically located. They can boost teamwork's effectiveness and ensure that projects go smoothly. Trello and Slack are a few of the best options to choose from.

Eliminate Distractions

Distractions can prove to be detrimental to businesses' progress and productivity.

In fact, According to 52% of managers surveyed by CareerBuilder, cell phones are the biggest deterrent to workplace productivity. Following closely behind were the usage of social media and gossip in the office.

For that reason, you must eliminate or at least reduce distractions inside your office. You can mandate that mobile devices be kept in "silent" mode in the workplace, or those non-work-related conversations lasting longer than a few minutes take place only in the break room.

Having said that, it is also important not to overdo it. You need to give some amount of flexibility to your staff as well. Or else, this strategy may further aggravate the situation.

Review Goals On A Regular Basis

One of the most crucial components of any business strategy is goal-setting. However, if these goals are not continually examined and improved, they are meaningless.

Therefore, it is vital to ensure that you and your staff are checking the progress every day after setting clear goals and objectives.

Set reasonable expectations instead, such as sending weekly progress summaries or replying within 48 hours if it is not possible for your team to track the progress on a daily basis.

Motivate Your Staff

Productivity and motivation go hand in hand. The answer is straightforward: workers who are motivated are more productive. Consequently, you must inspire and motivate your employees if you want them to be as productive as you desire.

However, it is not very easy to understand what exactly can motivate an employee as each one of these has its own preferences and choices. For that reason, you need to first clearly understand each of your employees.

The secret to hitting the productivity sweet spot is striking a balance between intrinsic and extrinsic motivation.

Intrinsic motivation fosters self-reflective advantages that lead someone to pursue success solely for their own personal fulfillment.

Extrinsic motivation, on the other hand, offers extra vacation time or a company party as rewards for good behavior and achieving goals.

Give Importance To Wellness

When one's physical and mental health is in good shape, everyone is content and more effective. Therefore, it is beneficial to support wellness programs at work.

Following are a few of the most effective ways of doing it in your office:

  • Offer a confidential support system for anyone who needs it through an employee assistance program
  • Make sure everyone has enough time off
  • Make sure your employees have a proper health insurance coverage
  • Provide your employees with healthy snack options during the break time

The list goes on, and you can try various other things just to encourage wellness in your office. You will notice how this can help in boosting productivity in a business or organization.

Discourage Multitasking

This may sound a bit counterintuitive, but in reality, this can seriously help your business improve productivity levels.

According to numerous studies, multitasking can reduce an individual's productivity by as much as 40%. Make sure that everyone on the team is working about equally, at the very least. Give tasks to those who are most qualified or willing to complete them.

In addition to this, consider grouping related tasks together when planning out your daily tasks as a time-saving technique. By doing this, you can avoid context switching, a wasteful technique for mentally juggling several tasks.

Bottom Line

You must maximize your team's productivity if you want your business to grow. Reduced stress, increased income, and a happier work environment are all positive outcomes of increased productivity.

However, productivity won't increase overnight. But if you follow through with all of these actions and implement these aforementioned strategies, you'll start to notice small improvements that add up to a lot more getting accomplished. Supporting your employees will result in them being ten times more loyal and productive to you.