7 TIPS TO EXCEL IN MANAGING TIME AT WORK
With the advent of social media platforms, the value of time has gone sky-high. We’re living in an era where losing ourselves to distraction has become so easy.
There you stop to watch a couple of Tiktok videos, and the hours are already gone.
Managing your time in these times is no less than a miracle, especially when you’re in a position where people are dependent on you. Everyone looks up to you. When there’re so many concerns involved, you certainly got to have a plan in place to have your team manage time efficiently and work at their maximum potential.
In this article, we’ll be probing into seven tips that you can easily incorporate into your professional life and quadruple the worth of your time and the people associated with you..
Unless you know what’s eating up most of your time, you won’t ever be in a position to develop a contingency plan. There are some practical steps that you may undertake to build awareness around the practices being held on-site.
- Run frequent audits and inquire about your employees
- Document the results and compare them with the endeavors undertaken previously
It won’t take long to implement these protocols. But these definitely will help you in the long run.
Set a Priority List
Vague instructions lead to vague results –it’s the bottom line. You must set a priority list and disseminate its content to the employees you’re working with. Your team must know what’s it that you rate higher than other assignments. Only then would your team be able to sync with your expectations.
If it’s task B that you want them to complete earlier than A, it’s of least concern that how much effort they put into A to earn your favor - it won’t do them any good. If you’re an employee, ask your team lead what his long-term plans are. If you’re leading, let everybody in the house know about your priorities to have them resonate with you.
This will save their and your time.
Use Parkinson’s Law
It sounds complex, but it isn’t – it’s just that you must set a deadline to get a particular task done at the right time.
Do you remember the time back in high school, procrastinating over the preparation for the finals?
The last day’s preparations never disappoint because we’re so focused and directed on one activity that our brain functions at its best.
Give yourself a week to write an essay, and then a month. You’ll find that the activity itself will expand covering the entire space. That’s what the law says.
Studies time and again have proven that we’re more likely to get something done if the deadline hangs above our heads. So, to have your team work on an assignment – you must set those deadlines.
To get the most out of the time spent on an activity, the focus is one of the key element. Focus and distractions can’t exist simultaneously. So, you must block any source of distraction to birth focus.
Chris Baily – The writer of “HyperFocus,” asserts that it takes 20-25 minutes to regain the lost focus. So, next time an email pops up or a message comes in, mind that you’ll have to work again continuously for 25 minutes to gain momentum.
To cope with this,
- You should block distractions in your workspace.
- You must instruct your team to turn off their phone and keep it so on-duty hours.
- Build separate cabins for your staff
- Penalize them for not adhering to the instructions
You’d be glad to know that we’ve with us an application that enables you to capture a screenshot automatically at regular intervals, which would notify you of the status of your team members.
Least practiced, but it’s one of the best strategies you’ll induce in your workspace. Humans aren’t robots. You’ve got to provide them space to rest.
By Pomodoro technique, one works for 25-30 minutes and then rests for 5 minutes. This 5 minutes rest could be a walk or simply a sip of cold water.
Beyond that mark, focus fades. Thus, costing you your time.
As someone in command, you must lecture your team on the efficacy of this technique and allow them to open up when exhausted or tired. It’s the least you can do.
Prepare Long-Term Plans
A long-term visual map of the assignments to be done should always be there at everyone’s disposal. In this map, specify which steps must be taken to complete a comprehensive job.
One thing at a time
Don’t overburden your team because it will significantly impact their capacity to manage time and produce quality work. Instead, ask them to take up one endeavor at a time. Instruct them not to stay stuck in the multitasking myth. Escort them out of this vicious loop in whatever way possible – organize awareness seminars, lectures and whatnot.
Kill this ideology of simultaneously getting multiple things done at a time.