Does Tracking Employee Hours Actually Work?
Procrastination can’t be helped as our environment supports a stagnant culture, it takes a great deal of effort to even think about getting things done at the earliest. There are multiple reasons for that, and a towering debate awaits, which we’d not jump into at the moment.
The measure of productivity has always been a concern for companies across the globe. Multiple tools have ever since come in, but it’s quite a task to determine which one actually works. One of the effective ways of rating or assigning productivity a numeric value is by tracking the hours an employee worked.
In this article, we’ll delve into the pros and cons of it and see if it’s worth the attention and effort!
How are the Employee Hours Tracked?
For a small agency, it’s as simple as going up to them and reminding them to leave you a text when they’re done with the assignment. This one is quite simple and doesn't involve much effort or work. But what if your business is multifold and requires tracking hundreds or even thousands of employees at once? If you still believe you can do it manually, you’re mistaken because it is practically impossible. It’ll end up devouring your energy and time.
The next question that floats up to the surface is, then what’s the probable solution to that?
There is! There are digital monitoring tools with an easy-to-use interface; anyone from any background can install them and let them do the job.
Whenever an employee logs in, these tools mark the time, and the same happens when they take a break or go out for a walk. So, there’s nothing you’re supposed to do manually. As said earlier, the software does it all. Now, what you’re then left with is to scroll through the list of hours each employee worked and deal accordingly.
Is there any bright side to tracking employee hours?
- Naturally, human beings are more likely to do something when they’ve a deadline hanging above their heads. There’s no need to reinvent the wheel but keep it rolling and channel this to bolster your needs.
- Tracking employee hours will give you a broad idea of who in your team is better at a specific task and what the weaknesses and strengths of each employee are. You’ll be better positioned to optimize workflow and amplify productivity.
- Secondly, tracking hours will create a friendly competitive environment among the employees.
Here comes your job to grow this culture - you may introduce a bonus or a break for doing something earlier than the other teams doing the same job.
- Time tracking is cyanide to multi-tasking. It helps the team focus on one task at a time without diverting their attention on multiple assignments and compromising their quality.
- Time tracking enables the leader to figure out how much, on average, it takes to complete a particular assignment. And it allows him to anticipate how long something similar will take in the future. This practice authorizes him to set goals with dead time accuracy, perfectly synced with his team's capabilities.
- Tracking employee hours, if done effectively, makes it easy for the manager to compensate the fitting employee for the efforts he put into the project. Everything gets transparent. Thus nobody, in the end, may raise fingers over being handled unjustly.
Is there any dark side to tracking employee hours?
What on earth doesn’t have a dark side? If everything were that good, things would’ve been different, and so is the case here with these monitoring tools.
Problem: It may deteriorate the mental health of the employees because they may feel that they’re constantly being spied on and it’s that their leader doesn’t trust them or something like that.
This sounds legit, no?
But the studies report otherwise because these tools are known to quadruple productivity levels at any workplace.
Solution: In this scenario, to deal with the employees, you should communicate and build empathy instead. Let them know that it’s for their good and highlight what benefits it would bring to them in the long run.
This may cushion the blow.
Problem: The other argument around time tracking is, what if somebody forgot to mark the time when he started working on a project earlier? We’re not robots, and we make mistakes - this can’t be turned a blind eye to.
Solution: A solution to this is nothing but to set a reminder or an alarm to remind the employees to turn their time trackers on at regular intervals throughout the day.
The bottom line is that tracking employee hours works because it keeps everyone onboard and focused; hence the productivity soars. Secondly, the human interaction mitigates as everybody has his hours to fill into the sheet. Gossips or procrastination would do nothing but cost them their salary.
This isn't dictation because when practiced under an empathetic leader, it works like nothing ever will!
Are you trying to get your hands on such a monitoring tool to track your employee hours? Try WorkComposer, as it has everything you practically need to get the job done.