WorkComposer & You: How Workplace Monitoring Works
Last updated: September 27, 2026
If your employer uses WorkComposer, some of your work activity may be recorded while you work. This page explains, in plain language, what WorkComposer is, what it can collect, and who to talk to. It is a general overview — your employer decides exactly what is turned on and is responsible for telling you how they use it.
Who does what
Your employer is in control. WorkComposer is a tool that employers use to track work time and activity. Your employer (the organization that installed WorkComposer on your device) decides whether to use it, which features to turn on, and how to use the information. In privacy terms, your employer is the “data controller.” WorkComposer Inc is the “data processor” — we operate the software and store the data on your employer's behalf, following their instructions.
What WorkComposer can collect or generate
- Screenshots of your screen while you work
- Activity levels (a general measure of keyboard and mouse activity — not the actual keys you type)
- Applications and websites you use during work time
- Worked time (when tracking starts and stops)
- Public IP address associated with tracking sync requests
- Approximate location inferred from your public IP address, only if your employer enables IP-Based Location Tracking (not GPS or device Location Services)
WorkComposer can also calculate activity and productivity percentages, classify time spent in applications or websites, and produce warnings from settings chosen by your employer. Depending on those settings, inactivity or a blacklisted application can end work tracking and start a break; some inactivity settings can also convert already tracked idle time to break time. Your employer decides whether and how to use these outputs in employment decisions. For the rules and an employer notice template, see our Spain-specific algorithmic systems disclosure guide.
Your employer controls optional features such as screenshots and IP-Based Location Tracking. A public IP address is associated with tracking sync requests whether or not IP-Based Location Tracking is enabled. Some employers use a “silent” mode, where WorkComposer runs without showing the usual on-screen controls. Even in silent mode, you can always open the “About WorkComposer” window from the WorkComposer tray icon to see this notice.
Optional AI assistant connections
If your employer enables an AI assistant connection, authorized WorkComposer users may direct limited reporting information—such as your name, work email address, recorded work time, and input-activity summary—to an approved third-party AI service. The connection does not provide screenshots, application or website history, or raw activity events. Your employer decides whether this use is permitted and is responsible for identifying the service, legal basis, retention and model-improvement settings, and any workplace notice or consultation required. The AI service's own terms and privacy practices apply after information is sent. Read the AI Assistant Connector Privacy Notice for the detailed data flow, controls, and limits.
Where your data is stored
WorkComposer stores this information on secure cloud infrastructure (Amazon Web Services) located in the United States. Data is retained for up to one year and then automatically deleted.
Your rights
You may have rights over your personal data — for example, to ask what is held about you, to correct it, or to have it deleted. Because your employer decides how your data is used, your employer is your first point of contact for these requests. Contact your organization's administrator to make a request or ask questions about monitoring at your workplace. If you need to reach WorkComposer directly, you can email us at privacy@workcomposer.com and we will help route your request to your employer.
Questions
- Questions about how your employer uses monitoring → your organization's administrator.
- Questions about how WorkComposer's software works → support@workcomposer.com.