Time Tracking for Project-Based Work
Track project budgets, measure profitability in real-time, optimize resource allocation, and deliver projects on time with accurate time tracking built for project-based organizations.
The Project Management Challenge
Why Do Projects Always Go Over Budget?
Project-based organizations struggle with budget overruns, unclear profitability, and resource allocation challenges without accurate time tracking.
- Project Budget Overruns
Without real-time tracking, you don't know if projects are on track until it's too late. Budget overruns happen silently, eating into margins and damaging client relationships.
- Hidden Project Profitability
Which projects make money and which lose money? Without accurate time data, you can't measure true profitability or make informed decisions about which projects to pursue.
- Poor Resource Allocation
Who's overloaded? Who's underutilized? Without visibility into team capacity and project workload, you can't optimize staffing or forecast resource needs accurately.
The Solution
Built for Project-Based Success
WorkComposer provides real-time project tracking, profitability insights, and resource optimization tools for project-based organizations.
- Project-Level Time Tracking
- Track time at the project, phase, and task level. See exactly how many hours each project consumes in real-time. Build historical data for better future estimates.
- Real-Time Project Profitability
- See which projects are profitable in real-time. Compare budgeted vs. actual hours, track burn rate, and identify scope creep before it impacts margins.
- Resource Allocation Optimization
- Visualize team capacity across all projects. Identify who's overloaded, who has bandwidth, and optimize staffing to maximize utilization and prevent burnout.
- Budget vs. Actual Tracking
- Set project budgets and track actual hours against them. Get alerts when projects approach budget limits. Make informed decisions about scope changes and resource adjustments.
- Client Billing & Reporting
- Generate detailed project reports for client billing. Export time breakdowns by team member, task, and date range. Transparent documentation builds client trust.
- Historical Data for Better Estimates
- Use historical project data to improve future estimates. See how long similar projects actually took. Reduce estimation errors and set realistic expectations with clients.
Measurable Results
The Project-Based ROI You Can Expect
- ↓30% Reduction in Budget Overruns
- Real-time tracking helps identify budget issues early. Course-correct before overruns happen, protecting margins and client relationships.
- ↑40% Better Estimation Accuracy
- Historical project data transforms guesswork into science. Use actual time spent on similar projects to create realistic estimates.
- ↑25% Improvement in Resource Utilization
- Optimize team allocation across projects. Reduce bench time, prevent overloading, and maximize billable hours with data-driven staffing decisions.
- ↑20% Increase in Project Margins
- Identify unprofitable projects early, control scope creep, and optimize resource allocation. Better project management directly improves profitability.
Real-World Scenarios
How Project-Based Organizations Use WorkComposer
- Design Agency Managing 20+ Client Projects
Challenge: Agency juggled multiple client projects simultaneously. No visibility into which projects were profitable. Frequent budget overruns and missed deadlines.
Solution: Project-level time tracking with budget alerts. Real-time dashboards showing project profitability and team capacity.
Result: Identified 3 chronically unprofitable clients and renegotiated terms. Improved project margins by 22%. Reduced deadline misses by 65% with better resource allocation.
- Construction Firm with Multiple Job Sites
Challenge: Construction company managed 15 concurrent projects. Manual timesheets were inaccurate, labor costs were unpredictable, and projects often went over budget.
Solution: Automatic time tracking by project site. Labor cost tracking against project budgets with real-time alerts.
Result: Reduced budget overruns from 40% to 8% of projects. Improved bid accuracy with historical labor data. Increased profitability by 18% across all projects.
- IT Consulting Firm with Fixed-Bid Projects
Challenge: IT consultancy took fixed-price projects but couldn't track actual hours vs. estimates. Some projects consumed 2x budgeted time, destroying margins.
Solution: Task-level time tracking with budget comparisons. Historical data used for better future estimates.
Result: Estimation accuracy improved from 60% to 92%. Stopped taking unprofitable project types. Margins improved from 15% to 28% on fixed-bid work.
Frequently Asked Questions
- Can team members switch between multiple projects throughout the day?
- Yes. Team members can easily switch between projects as they work. Time is automatically allocated to the active project, giving you accurate time distribution across all concurrent projects.
- How do I set and track project budgets?
- Set hourly budgets for each project. WorkComposer tracks actual hours against budget in real-time, showing burn rate and projected completion. Get alerts when projects approach budget limits so you can take action early.
- Can I track time at the task or phase level within projects?
- Absolutely. Organize projects by phases (discovery, design, development, testing) or individual tasks. Track time at whatever granularity you need for accurate project management and client billing.
- How does this help with project estimation for future work?
- WorkComposer builds a historical database of actual time spent on projects. When estimating similar future work, you can reference actual hours from past projects instead of guessing. This dramatically improves estimation accuracy over time.
- Can I generate project reports for client billing?
- Yes. Export detailed time reports by project, team member, task, and date range. Include or exclude screenshots based on client preferences. Reports are professional and ready to attach to invoices.
- How do I see resource allocation across all projects?
- The overview dashboard shows each team member's time distribution across projects. See who's fully allocated, who has capacity, and identify conflicts where someone is over-committed across multiple projects.
- What if we have both billable and internal projects?
- Track both client projects and internal work (training, admin, business development) separately. See true utilization rates and understand how much time is spent on billable vs. non-billable activities.
Let’s get you started
Start tracking time, monitoring productivity, and generating insights in just minutes. WorkComposer is designed for ease, speed, and real results.
- ✓ Automatic and manual time tracking
- ✓ Real-time productivity reports
- ✓ Web and app usage monitoring
- ✓ Screenshots and attendance tracking
- ✓ Easy team onboarding
No credit card required. Setup takes less than a minute.
