Payroll Processing Time Tracking
Eliminate manual timesheet errors, streamline payroll processing, and ensure 100% accurate employee compensation with automated time tracking. Transform payroll from a compliance burden into a seamless operation.
The Payroll Processing Challenge
Manual Timesheets Are Costing You More Than You Think
HR and payroll teams spend countless hours chasing missing timesheets, correcting errors, and dealing with disputes. Meanwhile, manual processes expose you to compliance risks and employee dissatisfaction.
- Timesheet Collection Nightmare
HR teams waste 10-15 hours every pay period chasing down missing or incomplete timesheets. Late submissions delay payroll processing, create overtime pressure, and frustrate both HR staff and employees.
- Payroll Errors and Disputes
Manual timesheet entry leads to calculation errors, misrecorded hours, and rounding mistakes. Each payroll dispute requires investigation, correction, and reprocessing—damaging employee trust and morale.
- Compliance and Audit Risk
Manual timesheets lack verifiable audit trails. During labor audits, you can't prove hours worked, break compliance, or overtime accuracy. This exposure can result in penalties, back pay, and legal costs.
The Solution
Automated Payroll Processing Built for Accuracy
WorkComposer eliminates manual timesheet collection with automatic time tracking, verified work records, and seamless payroll system integration.
- Automatic Time Capture
- No more chasing timesheets. WorkComposer automatically tracks employee work hours with precision down to the minute. Time data is captured as work happens, eliminating forgetfulness, estimation, and manual entry errors.
- Verified Work Records
- Every hour is backed by proof of work. Optional screenshots and activity logs create an audit trail that satisfies labor compliance requirements. Dispute-proof records protect both employer and employee.
- Overtime and Break Tracking
- Automatically track regular hours, overtime, and break compliance. Built-in rules ensure you meet labor law requirements. Receive alerts when employees approach overtime thresholds or miss required breaks.
- Payroll System Integration
- Export time data directly to your payroll system in standard formats. Compatible with ADP, Paychex, QuickBooks, Gusto, and other major payroll providers. One-click export eliminates manual data entry and transcription errors.
- Manager Approval Workflows
- Automated approval routing ensures managers review and approve timesheets before payroll processing. Set up multi-level approval chains, receive notifications for pending approvals, and maintain clear accountability.
- Audit-Ready Reports
- Generate comprehensive audit reports showing work hours, break compliance, overtime calculations, and approval history. Complete documentation satisfies DOL audits, unemployment claims, and legal requirements.
Measurable Results
Transform Your Payroll Operations
- ↓90% Reduction in Payroll Processing Time
- Eliminate timesheet collection, manual data entry, and error correction. HR teams report cutting payroll processing from 2-3 days down to just a few hours. Automated workflows free up staff for strategic HR initiatives.
- ↓95% Reduction in Payroll Errors
- Automatic time capture eliminates manual entry mistakes, miscalculations, and rounding errors. Employees receive accurate compensation every time, building trust and satisfaction while reducing dispute resolution time.
- ↑100% Timesheet Completion
- No more chasing down missing timesheets before payroll deadlines. Automatic tracking means every employee has complete, accurate time records. Say goodbye to late submissions and payroll delays.
- ↓Zero Audit Compliance Issues
- Maintain complete audit trails with verified work records, break tracking, and overtime documentation. Pass labor audits with confidence. Reduce legal risk and potential penalties from compliance violations.
Real-World Scenarios
How Organizations Streamline Payroll Processing
- Manufacturing Company (300 Employees)
Challenge: HR team spent 20+ hours every pay period collecting paper timesheets, manually entering data into payroll system, and resolving disputes. Overtime miscalculations led to compliance concerns.
Solution: Deployed automatic time tracking for all hourly employees. Time data flows directly to ADP with one-click export. Built-in overtime alerts prevent compliance issues.
Result: Payroll processing time reduced from 20 hours to 2 hours per pay period. Zero payroll errors in 6 months. Passed DOL audit with perfect documentation. HR staff redirected to talent development.
- Healthcare Provider with 150 Staff
Challenge: Complex shift schedules, multiple departments, and strict break compliance requirements made manual timekeeping impossible. Frequent payroll disputes damaged morale.
Solution: Implemented automatic time tracking with department-specific rules, break monitoring, and manager approval workflows. Integration with existing payroll system.
Result: 98% reduction in payroll disputes. 100% break compliance. Employee satisfaction scores improved 25%. Saved $40K annually in HR labor costs and error corrections.
- Retail Chain (12 Locations, 200 Employees)
Challenge: Part-time employees at multiple locations frequently submitted late or inaccurate timesheets. Corporate HR couldn't efficiently manage decentralized workforce. Buddy punching suspected.
Solution: Rolled out automatic time tracking across all locations. Manager approval workflows at store level. Activity verification eliminated time theft.
Result: Eliminated $60K annual loss from time theft. 100% on-time payroll processing. Store managers reclaimed 10 hours per week previously spent on timesheet management. Perfect audit compliance.
Frequently Asked Questions
- How does automatic time tracking work for payroll?
- WorkComposer tracks when employees start and stop work, including breaks and overtime. Time data is captured automatically with precision down to the minute. At the end of each pay period, you export verified time records directly to your payroll system. No manual timesheets, no data entry, no errors.
- Does this work for both hourly and salaried employees?
- Yes. For hourly employees, precise time tracking ensures accurate pay calculations. For salaried employees, time tracking provides productivity insights, project allocation data, and documentation for compliance purposes. You can configure different tracking rules for different employee types.
- How do you ensure overtime compliance?
- WorkComposer automatically calculates regular hours and overtime based on your defined rules (daily overtime, weekly overtime, or both). Managers receive alerts when employees approach overtime thresholds. Complete audit trails document all overtime worked with proof of work verification.
- Can we integrate with our existing payroll system?
- Absolutely. WorkComposer exports time data in formats compatible with ADP, Paychex, QuickBooks Payroll, Gusto, Rippling, and other major payroll providers. You can also use our API for custom integrations. Export happens with one click at the end of each pay period.
- What about break and meal period tracking?
- WorkComposer tracks all breaks and meal periods automatically. Set rules based on your state's labor laws (e.g., 30-minute meal break after 5 hours). Receive alerts if employees miss required breaks. Complete documentation for compliance audits showing all break periods taken.
- How does this prevent time theft and buddy punching?
- Automatic time tracking is tied to individual employee computer activity. Employees can't clock in for each other. Optional activity verification and screenshots provide proof of actual work performed. This eliminates time theft while respecting employee privacy.
- What happens if employees work across multiple locations or departments?
- Time can be tracked and categorized by location, department, project, or any custom classification you need. This is perfect for organizations with multiple work sites or employees who work across different cost centers. Payroll exports include all necessary classification data.
- How quickly can we implement this for payroll?
- Most organizations are up and running within 1-2 days. Setup involves defining your pay periods, overtime rules, approval workflows, and payroll system export format. Start with a pilot group if preferred, then roll out company-wide. Your first automated payroll export can happen in the same week.
Let’s get you started
Start tracking time, monitoring productivity, and generating insights in just minutes. WorkComposer is designed for ease, speed, and real results.
- ✓ Automatic and manual time tracking
- ✓ Real-time productivity reports
- ✓ Web and app usage monitoring
- ✓ Screenshots and attendance tracking
- ✓ Easy team onboarding
No credit card required. Setup takes less than a minute.
